APPLICATION

APPLICATION PROCEDURE

1.Eligibility

The Competition is open to flutists born on or after May 25, 1984.

2.APPLICATION FEE

JPY 18,000 (Eighteen thousand Japanese yen)

Applicants are required to pay the application fee by either credit card or wire transfer by September 30 (Fri), 2016. All bank charges shall be borne by the applicant. The application fee is not refundable under any circumstances.

3.APPLICATION METHODS

Applications must be submitted either online or by post as instructed below.

<ONLINE> Submit the following materials ① to ③ from the official website.
The materials ④ and ⑤, if applicable, should be sent to the Secretariat by post.
①Application Form
②Photograph
  • Taken within the last 6 months of the application date. Front face/from the chest up/ either a black-and-white or color. The photograph will be used in the official brochure and other promotional materials. It must be free of copyrights restriction.
  • Upload a digital data format (at least 600×600 pixel, in JPEG format)
③Proof of Age
  • Upload a scanned copy of an official document, such as a passport, proofing the applicant’s age (either in PDF or JPEG format)
④CD Recording for
the Preliminary Screening 
  • Recording of performance for the Preliminary Screening must be selected from the Repertoire provided in a separate section, and the recording must not be edited in any way. Make sure the recorded CD must be playable on CD players in general use.
  • he third person’s signature and contact information must be filled in the Recording Submission Card to prove the aforementioned condition.
  • Name of the applicant must be stated at the beginning of the recording.
⑤Proof of Payment
(if applicable) 
  • The application fee could be paid by either credit card or wire transfer.
  • Payment with a credit card can be processed from the official website.
  • In case of the wire transfer, applicants must submit a copy of document confirming the completion of the wire transfer to the Secretariat by post. (Not required for credit card payment.)

 

<BY POST> Send the flowing materials ① to ⑤ to the Secretariat.
①Application Form
  • Last section of the prospectus. Application form can also be downloaded from the official website
②Photograph
  • Taken within the last 6 months of the application date. Front face/from the chest up/ either a black-and-white or color. The photograph will be used in the official brochure and other promotional materials. It must be free of copyrights restriction.
  • Two photographs (5 x 5 cm), one of them shall be attached to the application form. In case of submitting in a digital format, it must be stored on a separate CD from the recording for the Preliminary Screening.
③Proof of Age
  • A copy of an official document, such as a passport, proofing the applicant’s age.
④CD Recording for
the Preliminary Screening 
  • Recording of performance for the Preliminary Screening must be selected from the Repertoire provided in a separate section, and the recording must not be edited in any way. Make sure the recorded CD must be playable on CD players in general use.
  • The third person’s signature and contact information must be filled in the Recording Submission Card to prove the aforementioned condition.
  • Name of the applicant must be stated at the beginning of the recording.
⑤Proof of Payment
  • A copy of document confirming the completion of the wire transfer must be sent to the Secretariat. Only wire transfer payment is accepted.

4.APPLICATION PERIOD

June 1 (Wed) through September 30 (Fri), 2016.
(Applications must arrive no later than the closing date.)

Online application must be submitted by 23:59 (11:59 pm) on September 30 (Fri), 2016 (Japan time).

5.ADDRESS FOR SUBMISSION (SECRETARIAT)

Management Committee of the Kobe International Flute Competition
c/o Kobe Cultural Foundation
4-2-2 Kusunoki-cho, Chuo-ku,
Kobe-shi, Hyogo, 650-0017, JAPAN

TEL: +81 (78) 351-3597
E-mail: kifc[AT]kobe-bunka.jp*Please replace “[AT]” with “@” .
URL: http://www.kobe-bunka.jp/flute/
*Inquiries from outside Japan should be made by e-mail only.

Bank account for a wire transfer payment:
Account holder’s name: Kobe Cultural Foundation
Bank name:Sumitomo Mitsui Banking Corporation, Sannomiya Branch
Account No.:410-8682991
Swift Code:SMBC JP JT

6.COMPLIANCE WITH THE APPLICATION CONDITIONS

By signing the application form, the applicant must accept the conditions of participation and the decision of the adjudication panel. There is no right of appeal. Applications which do not meet application requirements will be rejected. Submitted application materials will not be returned.

7.DETERMINATION OF THE PARTICIPANTS

Preliminary screening will be conducted based on materials submitted by the applicants to determine contestants for the First Round of the Competition. Results of the Preliminary Screening shall be sent to each applicant (tentatively scheduled in late December, 2016). Any inquiries concerning the results will not be accepted.

PARTICIPATION IN THE COMPETITION

1.ORIENTATION

Contestants who pass the Preliminary Screening must attend the orientation and the drawing lots that determines the order of performance for the First Round in person on May 24 (Wed), 2017. If a contestant fails to show up at the specified time of the orientation, he/she may be disqualified from the competition.

2.JUDGEMENT

The adjudication panel shall judge the performances according to the Judging Regulations provided separately. The decisions made by the adjudication panel are final.

3.ANNOUNCEMENT OF THE RESULTS (TENTATIVELY SCHEDULED)

First Round Evening of May 27 (Sat), 2017
Second Round Evening of May 30 (Tue), 2017
Third Round Evening of June 1 (Thu), 2017
Final Round Evening of June 3 (Sat), 2017

 

*The order of performances for the Second, Third and Final Rounds will be determined by drawing immediately after the announcement of results for the preceding round.

4.PRIZES

First prize 2,000,000 Japanese yen / Certificate of Merit
Second prize 1,000,000 Japanese yen / Certificate of Merit
Third prize 500,000 Japanese yen / Certificate of Merit
Forth to sixth prizes 200,000 Japanese yen / Certificate of Merit

 

  • Special prizes may be awarded apart from those mentioned above.
  • Additional awards may be awarded by organizations or individuals who support the objectives of the Competition.
  • The prize money shall be given after any necessary taxes are deducted according to the tax laws of Japan. (The applicable tax rate, in principle, is 20.42%.)

MISCELLANEOUS

1.TRAVEL, ACCOMMODATION AND INSURANCE EXPENSES FOR THE COMPETITORS

  1. All travel expenses shall be borne by the contestant.
    However, the Secretariat shall provide a grant of 50,000 Japanese yen to contestants currently residing outside of Asia and traveling from their residence. Japanese contestants currently residing outside of Asia who are returning to Japan for the Competition are also included. However, a document proofing the contestant’s oversea resident status may be requested. The grant shall be given after any necessary taxes are deducted according to the tax laws of Japan. (The applicable tax rate, in principle, is 20.42%.)
  2. The Secretariat will bear the accommodation expenses (one single room with breakfast) for the period starting from May 23 (Tue), 2017, two days before the first day of the Competition, to the following dates, only if the contestant stays at the hotel designated by the Secretariat. All other accommodation expenses must be taken care of by the contestant.

    (a) Contestants in the First Round
    …Until the morning following the end of the First Round (~May 28 [Sun]) 
    (b) Contestants in the Second Round
    …Until the morning following the end of the Second Round (~May 31 [Wed])
    (c) Contestants in the Third Round
    …Until the morning following the end of the Third Round (~June 2 [Fri])
    (d) Finalists
    …Until the morning following the awards ceremony/exhibition concert (~June 5 [Mon])
    (e) Performers nominated by the jury panel to perform at the exhibition concert
    …Until the morning following the awards ceremony/exhibition concert (~June 5 [Mon])
  3. A homestay could be arranged for those who are interested. (Detailed information will be provided separately to qualified applicants of the Preliminary Screening)
  4. The contestants, if deemed necessary, are responsible for obtaining insurance covering health care, injury, loss, or damage to the instrument, luggage or other personal belongings in the case of accident, fire or theft during travel and participation in the Competition.

2.VISA

Contestants who need to acquire a visa to enter Japan must apply for the appropriate visa on their own responsibility. If an invitation letter or any other document is required for the visa application, the Contestant must immediately notify the Secretariat of this need.

3.COPYRIGHTS

For any performance that takes place during the Competition and the exhibition concert, the organizer reserves any rights including neighboring rights to use any audio and/or visual recordings made or photographs taken and to sell or distribute these materials in print, broadcasting, streaming and/or any other media formats.

4.OTHER

  1. Prizewinners nominated by the jury panel must perform at the exhibition concert to be held on June 4 (Sun), 2017. There is no performance fee to be paid to the prizewinners for this concert.
  2. Any problem arising out of or relating to these Rules and Conditions shall be settled in accordance with the Japanese text of these rules and laws of Japan.
  3. Personal information provided at time of the application will be strictly managed by Kobe Cultural Foundation and will not be disclosed to any third party without the prior consent of the applicants otherwise required under the applicable laws.

5.POSTSCRIPT

The highest prizewinners in the Competition may be invited to perform as soloist with music groups for concerts as indicated below.

  • Solo recitals in Kobe city
  • Subscription concerts of the Ensemble of Tokyo
  • Subscription concerts of the Ensemble Saitama
  • Japan Flute Convention
  • Subscription concerts of the New Japan Philharmonic

Schedule

May 25 - June 4, 2017
Applications are open until
September 30, 2016
Announcement of Contestants
Late December, 2016

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